The CRM built for
educational consultants.
Manage students, sessions, applications, payments, invoicing, Gmail with AI that drafts your replies in your style.
Live Interactive Demo
Try it yourself. No login needed.
This is the real software. Click around, explore the tabs, and see how it works. The demo resets every 24 hours.
💡For the best experience, try the demo on a desktop or larger screen.
Running your consultancy on spreadsheets and sticky notes?
Students fall through the cracks
Without a proper system, follow-ups get missed, sessions get forgotten, and students don't hear from you when they should.
Payments are a mess
Chasing invoices over WhatsApp, manually tracking who paid what. It takes hours every week and still goes wrong.
Applications are chaos
Tracking university applications across emails, folders, and notes means you're always one mistake away from a missed deadline.
Everything you need to run your consultancy, in one place.
Dashboard
See your whole business at a glance. Active students, upcoming sessions, pending payments, and open applications, all live.
Students
A full profile for every student. Their history, documents, sessions, applications, and payments, all in one place.
Sessions
Schedule and track every consultation session. Notes, duration, status. Nothing gets lost.
Applications
Track every university application your students submit. Deadlines, statuses, documents, all managed for you.
Payments
Know exactly who has paid, who hasn't, and how much is outstanding. No more chasing through messages.
Invoicing
Generate professional invoices and receipts in seconds. Send them directly from the platform.
Registration Forms
A branded registration page where prospective students sign up, hosted on your own URL like yourname.educrmapp.com. Typeform-style or multi-page for the student, with conditional logic that only shows them relevant questions, auto-saved drafts if they leave mid-way, partial-submission capture, bot protection and GDPR consent out of the box. Every student submission lands in your CRM, one click to convert into a student file.
Gmail, per student
The student authorizes their Gmail through a consent portal, one click to grant, one click to revoke. You get a real-time inbox per student and can send from as many student accounts as you need, with no Google sending limits or blocks to worry about. Every action is audit-logged.
AI that reads, summarizes, and drafts
Every email auto-classified (decision · document request · interview · deadline). Each student card shows a 2-3 sentence summary of where they stand, pending, urgent, recent outcomes. One click generates a reply draft in your writing style, with [CHECK: …] markers for anything uncertain.
Registration Forms by EduCRM
Give every prospective student your own branded registration page. Every form includes three customizable steps (Basics, Background, Wrap-up) with 47 ready-to-use questions covering student, university, and adult consulting. Flip visibility on what you don't need, drag to reorder what matters, add up to 10 custom questions of your own.
Built for conversion
- Typeform-style one question at a time, or classic multi-page layout, your choice.
- Conditional logic shows only the questions relevant to each student's answers.
- Auto-saved drafts, students who leave come back to their answers.
- Partial-submission capture, get an email even if the student doesn't finish.
- Bot protection (Cloudflare Turnstile), rate limiting, GDPR consent out of the box.
Yours in minutes
- Pick your URL → your form goes live at yourname.educrmapp.com.
- Upload a cover photo and pick your brand color, done.
- Share via QR code, embeddable iframe, WhatsApp, or direct link.
- Every submission lands in /registrations inside your CRM, ready to convert to a student file in one click.
Every student becomes a complete, organized file
You're not just storing a name and a phone number. You're building your entire working relationship in one place.
- Personal details, parent info, school, grade, study direction, subjects, study goals, countries of interest, even hobbies.
- Save session notes, parent feedback, and anything that helps you understand them better.
- Every student has a unique ID so you can find them instantly. No duplicates, no confusion.
- You'll never search through emails, WhatsApp, or paper notes again.
See every student's status at a glance with drag-and-drop pipelines
Instead of lists and notes scattered everywhere, you see every stage in front of you.
- A new inquiry comes in? Drag it to 'First Session'. Then to 'In Progress'. Then to 'Completed'.
- Drag and drop. No extra clicks, no wasted time.
- In seconds you know: who's new, who's in progress, and who needs attention.
- The same system works for sessions and applications. Everything moves the same simple way.
Your sessions are organized in a flow, not just a list
See which sessions are scheduled, which have been completed, and which are pending. Move them between stages with a click.
- You never forget a follow-up.
University applications become crystal clear
See exactly where each application stands: preparation, submission, waiting, accepted.
- Move them with drag and drop.
- You'll never miss a deadline.
From sign-up to fully running in under a day.
Create your account
You're set up in minutes. No installation, no IT team needed.
Add your students
Import your existing list or add them one by one. Takes under 10 minutes.
Set up your custom registration form
Pick your URL, pick your brand color and cover, choose the questions you need. Takes under 5 minutes, and every new submission auto-imports into your CRM as a lead, ready to convert into a student file.
Set up your sessions and applications
Log what's active, what's pending, what needs attention.
Invite students to connect their Gmail
Each student gets a one-click consent link. Once connected, every university reply auto-syncs, AI classifies it, and you get a ready-to-review draft, in your writing style, whenever you open a thread.
Run your consultancy from one screen
Everything is there. Your team, your students, your money.
Simple pricing. No surprises.
Starter
For solo consultants just getting started.
- Up to 30 students
- Session tracking
- Application tracking
- Payment tracking
- Invoicing
- Email support
- 14-day free trial
Pro
For growing consultancies with a team.
Minimum 2 members
- Everything in Starter
- Unlimited students & team
- Role-based permissions
- Gmail per student
- AI classification + summaries
- AI reply drafts in your style
- Branded Registration Forms
- Priority support
Business
The full package. Website, CRM, email, set up for you.
+ €79 /member/month
Minimum 2 members
- Everything in Pro
- Professional custom website
- Custom lead-capture form
- Professional email @yourdomain.com
- Auto invoices from your email
- Ongoing maintenance & updates
14-day free trial.
Stop managing your consultancy with tools that weren't built for it.
Try the demo now, no account needed. Or book a call and we'll walk you through it.
Tell us about your consultancy
Interested in the Business plan? Fill in the form and we'll get back to you within 24 hours with a tailored proposal.
Get in touch
Have a question? Send us an email and we'll get back to you within 24 hours.
hello@educrmapp.com